Beta access coming soon
Sign up to be first in line when we open registration. Get free access during our beta period, and help shape the future of The SMB Tool with your feedback!
Never miss a filing deadline again
The SMB Tool tracks every compliance obligation your small business faces — state, federal, city, and industry-specific — across Washington, Oregon, Idaho, and beyond. Run multiple businesses? Track them all from one account.
Compliance doesn't have to be painful
Without The SMB Tool
- Hours researching requirements
- Missed deadlines and surprise penalties
- Spreadsheet chaos across tabs and files
- “Did I file that?” anxiety
With The SMB Tool
- 5-minute setup, then autopilot
- Auto-reminders before every deadline
- One organized dashboard for everything
- Peace of mind, year-round
How it works
Tell us about your business
Entity type, state, city, industry, and employees. Takes under 2 minutes.
We build your compliance calendar
Every obligation mapped to your business, with due dates, estimated fees, and filing links.
Get reminders before every deadline
Email alerts at 30, 7, and 1 day out. Customize timing, quiet hours, and weekly digests.
Why The SMB Tool?
| Feature | DIY / Spreadsheet | Hire an Accountant | The SMB Tool |
|---|---|---|---|
| Deadline tracking | Manual research | They handle it | Automatic |
| Cost | Free (risky) | $200–500/mo | From $14.99/mo |
| Penalty alerts | None | Maybe | Instant |
| Setup time | Hours | Days to onboard | 5 minutes |
| Coverage | You figure it out | Depends on expertise | WA, OR, ID |
| Updates | You check manually | Quarterly review | Continuous |
| Confidence level | Low | Medium | High |
Deadline tracking
DIY: Manual research
Accountant: They handle it
SMB Tool: Automatic
Cost
DIY: Free (risky)
Accountant: $200–500/mo
SMB Tool: From $14.99/mo
Penalty alerts
DIY: None
Accountant: Maybe
SMB Tool: Instant
Setup time
DIY: Hours
Accountant: Days to onboard
SMB Tool: 5 minutes
Coverage
DIY: You figure it out
Accountant: Depends on expertise
SMB Tool: WA, OR, ID
Updates
DIY: You check manually
Accountant: Quarterly review
SMB Tool: Continuous
Confidence level
DIY: Low
Accountant: Medium
SMB Tool: High
Everything you need to stay compliant
Stay on Top of Deadlines
Compliance Tracking & Health Scores
See every obligation, risk scores, filing streaks, and your overall compliance health at a glance. Add your own custom deadlines alongside the ones we generate for you.
Visual Calendar
A 12-month calendar grid shows every deadline, color-coded by status and urgency. Never be surprised by a due date.
Organize Your Compliance
Compliance Document Storage
Store tax filings, licenses, permits, and insurance certificates alongside the obligations they belong to. Track expiration dates and share securely.
Permits & Licenses Tracker
Track every permit and license with renewal dates, issuing authority, and status. Get alerted before anything expires.
Handle Your People & Money
Contractor & 1099 Management
W-9 collection, payment tracking, IRS misclassification risk assessment, and 1099-NEC generation — all in one place.
Insurance & Bonds Tracker
Track policies, coverage amounts, and renewal deadlines. Get alerted before coverage lapses.
Plan, Report & Grow
Annual Compliance Reports
Risk scoring, peer benchmarking, trend analysis, and compliance goals. Know how you compare to similar businesses.
Scenario Planner
“What if?” analysis for hiring, changing entity type, or expanding to new cities. See how changes affect your obligations and fees.
And more:
What our users are saying
“I had no idea my LLC needed a Portland business license renewal every year. Even in beta, the tool caught it two weeks before the deadline.”
Sarah M.
Freelance Designer, Beta Tester, OR
“Setting up my business in Washington was overwhelming. It showed me exactly what I needed to file and when, already saving me hours.”
James K.
Coffee Shop Owner, Beta Tester, WA
“As a contractor in Idaho, I was missing county permits I didn’t even know existed. The SMB Tool found 4 obligations I’d completely overlooked.”
Maria L.
General Contractor, Beta Tester, ID
“I used to keep a messy spreadsheet of due dates. Now I just check the dashboard.”
Daniel R.
E-commerce Seller, Beta Tester, WA
“The scenario planner alone is worth it. I was able to see how hiring my first employee would change my obligations before I committed.”
Priya T.
Marketing Consultant, Beta Tester, OR
“I run two LLCs in different states. Tracking compliance for both was a nightmare until the this gave me one dashboard for everything.”
Kevin W.
Property Manager, Beta Tester, WA
“The email reminders are a lifesaver. I got a 30-day heads up on my annual report filing and actually submitted it early for once.”
Lisa H.
Bakery Owner, Beta Tester, ID
“I didn’t realize I needed a city business license on top of my state one. The SMB Tool flagged it in my first session.”
Tom N.
IT Consultant, Beta Tester, OR
“I had no idea my LLC needed a Portland business license renewal every year. Even in beta, the tool caught it two weeks before the deadline.”
Sarah M.
Freelance Designer, Beta Tester, OR
“Setting up my business in Washington was overwhelming. It showed me exactly what I needed to file and when, already saving me hours.”
James K.
Coffee Shop Owner, Beta Tester, WA
“As a contractor in Idaho, I was missing county permits I didn’t even know existed. The SMB Tool found 4 obligations I’d completely overlooked.”
Maria L.
General Contractor, Beta Tester, ID
Not sure what you owe?
Use our free compliance calculator to see every filing obligation for your small business — no account required.
Try the Compliance CalculatorData you can trust
0+
Obligations tracked
0+
Government-sourced
0
Federal obligations
0
States covered
0+
Cities covered
0
Industries covered
Frequently asked questions
What obligations does The SMB Tool track?
We track state filings (Annual Reports, B&O Tax, Sales Tax), federal obligations (IRS income tax, estimated quarterly tax, BOI Report), employment requirements (L&I, unemployment, paid leave), city-specific taxes and licenses for 70+ cities across Washington, Oregon, and Idaho, and industry-specific permits across 15 industries.
Is this legal or tax advice?
No. The SMB Tool provides automated compliance reminders based on publicly available government data. It is not a substitute for professional legal, tax, or accounting advice. Always verify deadlines with the issuing government agency.
How do you keep the data accurate?
Every obligation links to its official government source URL. We run automated monitoring to detect when source pages change, use tiered re-verification schedules, and accept user accuracy reports. When an obligation is updated, affected users are notified and their calendars refresh automatically.
Which states do you support?
Washington, Oregon, and Idaho. Federal obligations (IRS filings, BOI Report, etc.) apply nationwide. More states are coming soon.
How much does it cost?
Free during beta. After launch, plans start at $14.99/month for a single business or $29.99/month for multi-business owners who need to track compliance across multiple companies. You can use the compliance calculator without an account for free.
What else can it do besides tracking deadlines?
Beyond deadline tracking, The SMB Tool includes custom user-created obligations (track any deadline specific to your business), compliance document storage, contractor and 1099 management, insurance and permits tracking, a business formation wizard with 54-step checklists, annual compliance reports with risk scoring and peer benchmarking, and a scenario planner for “what if?” analysis.
I run multiple businesses. Can I track them all?
Yes. Multi-business support lets you manage compliance for all your businesses from one account with per-business isolation and an aggregate view across all of them.
Can I request features or give feedback?
Absolutely. We have a built-in support ticket system where you can report bugs, request features, and ask questions. Your feedback directly shapes our roadmap.
Ready to stop worrying about deadlines?
Set up your compliance calendar in under 2 minutes.
Get Started Free